OAC Half Dome Trip Cancellation Policy
Our Half Dome Trip Cancellation Policy
The OAC Half Dome Trip Cancellation Policy (Note the policy is different from other trips with the OAC.):
For Everyone: If for any reason you arrive late and miss the start of the trip, you will be considered a no-show and will not receive a refund or credit. Allow adequate travel time to get to the meeting point.
Standard Members and Non-members: If you cancel or for any reason (including being sick, having to work, change of mind, transportation problems, etc.) within 14 days or are a no-show, no refund is given. Outside of 14 days you will receive a refund, less a $30 cancellation fee. Trip fees for missed trips are not transferable to other OAC outings.
Ultimate Members: As an Ultimate Member you’ve effectively prepaid for a year’s worth of adventures. You still need to be respectful of other people’s desire to join our trips, so we ask you to only register for a Half Dome trip if you’re committed to attending, and give us at least 7 days notice if you must cancel.
As an Ultimate Member, if you cancel more than 7 days (168 hours) before the start of a trip, there is no cancellation fee. If you cancel inside of 168 hours before the start of the trip, or if you are a no-show for a trip you’ve registered for, there is a cancellation fee equal to 50% of the trip fee, at the standard member price. You will be invoiced for the cancellation fee. You must pay the cancellation fee to be able to register for, or to participate on future trips. Failure to pay the cancellation fee within 5 days of the canceled trip will result in all future reservations being frozen. Frozen reservations are still held for you, but you will not be able to attend. Failure to pay the cancellation fee within 14 days will result in all future reservations being canceled.
Transferring Registrations: Non-members and Standard Members: You are welcome to give your spot on an OAC trip to another person if you can not make the trip. Please let us know ASAP so we can update our rosters. Please note that if you cancel your reservation, you are no longer able to give your spot to someone else.
If you cancel your reservation and there is a waitlist for the event when you cancel, we will attempt to replace your spot with a participant from the waitlist. If we replace your spot from the waitlist at the time you cancel, you will receive a refund less a $30 cancellation fee.
When does the cancellation policy become effective? Or, “I just signed up yesterday and found out now I have to work, can I cancel without penalty?” Once you register for your trip, you are confirmed and the cancellation policy is in effect. When you sign up for an event, think of your registration as buying a ticket – you’re welcome to give the ticket to someone else, you can opt to not use the ticket, but you can’t use yesterday’s ticket for tomorrow’s game.
What if a Half Dome trip is cancelled? If the Outdoor Adventure Club cancels a trip for any reason, then your payment can be applied to another trip or a full refund is issued.
Note this special cancellation policy applies to Half Dome trips. Our cancellation policy for other trips can be found here: OAC Trip Cancellation Policy
Do note the cancellation policy during your trip registration process.